CoreStack People · HR & payroll software
HR and payroll software for security agencies & facility services
A guard force spread over dozens of client sites, on day and night duties, most of them inside ESI and PF — and a payroll that has to be right on the 7th of every month.
What HR deals with, day to day
Duties that never stop
Sites run round the clock on three 8-hour shifts or two 12-hour duties, and a guard who misses a night has to be covered before the client notices.
Papers that expire
PSARA training, police verification, medical fitness and, for armed guards, the arms licence — each with a date, and a client audit that asks for all of them.
Overtime and reliever days
Double duties and reliever shifts change every guard's pay each month; worked out on paper, they are where disputes start.
PF and ESI for nearly everyone
Most guards earn under ₹21,000, so almost every payslip carries both PF and ESI, and the ECR and ESI return have to match payroll exactly.
What CoreStack People sets up for you
Choose “Security & facility services” as your business type and these are created in your company, ready to edit. Nothing you already have is overwritten.
Departments (9)
- Security Operations
- Housekeeping
- Facility Management
- Technical Services
- Training
- Control Room
- Human Resources
- Accounts
- Business Development
Job titles (13)
- Security Guard
- Lady Security Guard
- Head Guard
- Security Supervisor
- Armed Guard
- Housekeeping Staff
- Housekeeping Supervisor
- Electrician
- Plumber
- Facility Executive
- Site Manager
- Area Officer
- Operations Manager
Shifts
- Shift A (morning)06:00–14:00
- Shift B (afternoon)14:00–22:00
- Shift C (night)22:00–06:00
- 12-hour day duty08:00–20:00
- 12-hour night duty20:00–08:00
Overtime: switched on, with approval.
Leave types
- Casual Leave (CL) — 12 days a year
- Sick Leave (SL) — 12 days a year
- Earned Leave (EL) — 15 days a year, up to 45 carried forward
- Maternity Leave (ML) — 182 days — 26 weeks, as under the Maternity Benefit Act
- Paternity Leave — 5 days
- Leave Without Pay (LWP) — unpaid, not limited by a balance
- Compensatory Off (CO) — credited by HR for each holiday or weekly off worked
Employee documents
Added for this industry:
- PSARA licence / registration
- PSARA training certificate
- Arms licence
- Medical fitness certificate
Plus the ones every company has: ID proof, Address proof, PAN card, Aadhaar, Education, Experience / relieving letter, Offer / appointment letter, Bank details / cancelled cheque, Police verification, Certification.
The features that matter most here
- Shifts, rosters and swapsBoth the 8-hour rotation and the 12-hour day/night duties are ready; supervisors approve shift swaps and overtime instead of rewriting the roster.
- Document expiry remindersUpload each guard's PSARA certificate, police verification and fitness certificate once; HR is reminded before any of them lapses.
- Branch adminsEach location or branch gets an admin who sees only their own guards — the area officer runs their sites, head office sees everything.
- PF ECR and ESI files from payrollEvery payroll run produces the PF ECR, ESI, professional tax and bank-transfer files, so the challans match the payslips.
And the rest of CoreStack People: hiring with e-signed offers, leave and approvals, payroll with PF ECR, ESI, PT and bank files, onboarding and exits — every feature.
Workforce SuiteSitePulse geofenced attendance + CoreStack People payroll, from ₹60 per worker a monthQuestions people ask
Can guards check in at the client site?
In CoreStack People a guard checks in from their phone's browser. If you need proof that the check-in happened inside the site boundary, SitePulse adds geofenced attendance, and the two together are our Workforce Suite.
We have hundreds of guards in a spreadsheet. How do they get in?
Upload the Excel or CSV sheet. You see every row that will be created and every row with a problem before anything is saved.
Do guards need smartphones or an app?
Any phone with a browser works, in English or Hindi, and it can be added to the home screen. Guards without a phone can still be marked by a supervisor, and attendance can be imported from biometric device exports.
CoreStack People · HR & payroll
See it set up for security agencies & facility services
Tell us your headcount and how you work. We set up your company with this template, import your people from a spreadsheet and show your HR team around.