Free letter generator

Offer letter generator

Fill in the role and the terms, and the offer letter writes itself as you type. Save it as a PDF or copy the text into your letterhead. Nothing leaves your browser.

Download PDF opens your browser's print window — choose "Save as PDF". Nothing you type leaves this page.

Still to fill in: Joining date, Offer valid until, Letter date

Date: [Letter date] Dear Asha Verma, We are pleased to offer you the position of Accounts Executive in the Finance & Accounts team at Sharma Textiles Pvt Ltd. Your annual cost to company will be ₹4,50,000. Your expected date of joining is [Joining date], and your place of work will be Ludhiana. The first 6 months of your employment will be a probation period. This offer is valid until [Offer valid until]. Please sign below to accept it. We look forward to welcoming you to Sharma Textiles Pvt Ltd. Warm regards, Human Resources Sharma Textiles Pvt Ltd

About this letter

An offer letter tells a candidate what you are offering — the role, the pay, the joining date, the place of work and any probation — and how long they have to accept. It is the start of the employment record, so keep it short and accurate; the detailed terms belong in the appointment letter and your policies.

This is the same starter wording CoreStack People uses for offers, where the candidate signs online with a one-time code sent to their email and the signed copy is filed against them.

Questions people ask

What should an offer letter contain?

The position and team, the annual CTC, the expected joining date, the place of work, any probation period and the date the offer is valid until. Attach or link the salary breakdown if you share one.

Offer letter or appointment letter — what is the difference?

An offer letter is sent before joining and is accepted by the candidate. An appointment letter is issued on or after joining and sets out the terms of employment in full.

Is this offer letter legally valid?

A offer letter is an ordinary business letter: what makes it valid is that it is true, on your letterhead and signed by someone authorised to sign for the company. Read it through, change anything that does not fit your terms, and get legal advice for anything unusual.

Is anything I type sent anywhere?

No. The letter is built in your browser and nothing is uploaded or stored. Closing the page clears it.

How do I get a PDF?

Press Download PDF and choose "Save as PDF" as the printer. The page prints only the letter, on A4.

CoreStack People · HR & payroll

Issue letters from your employee records

In CoreStack People, offer, appointment, experience and relieving letters fill themselves in from each person's record, go out for e-signature with an email code, and are filed against the employee.

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