CoreStack People · HR & payroll software
HR and payroll software for NGOs & non-profits
A programme team in the office, field staff in villages, volunteers and fellows on agreements — and a donor who wants to see the safeguarding paperwork.
What HR deals with, day to day
Field staff far from the office
Coordinators and mobilisers work in communities and come to the office once a month, if that.
Safeguarding
A child-protection or safeguarding declaration from everyone who works with communities, on file for donor audits.
Volunteers and fellows
Agreements for volunteers and fellows alongside employment for staff.
Lean HR
Often one person runs HR, payroll and accounts together.
What CoreStack People sets up for you
Choose “NGOs & non-profits” as your business type and these are created in your company, ready to edit. Nothing you already have is overwritten.
Departments (9)
- Programmes
- Field Operations
- Monitoring & Evaluation
- Fundraising & Partnerships
- Communications
- Volunteer Management
- Finance & Compliance
- Human Resources
- Administration
Job titles (11)
- Field Coordinator
- Community Mobiliser
- Programme Associate
- Programme Officer
- Programme Manager
- M&E Officer
- Fundraising Officer
- Communications Officer
- Volunteer Coordinator
- Accounts Officer
- Project Director
Shifts
- General shift09:30–17:30
- Field day08:00–16:00
Overtime: off by default — switch it on if you pay it.
Leave types
- Casual Leave (CL) — 12 days a year
- Sick Leave (SL) — 12 days a year
- Earned Leave (EL) — 15 days a year, up to 45 carried forward
- Maternity Leave (ML) — 182 days — 26 weeks, as under the Maternity Benefit Act
- Paternity Leave — 5 days
- Leave Without Pay (LWP) — unpaid, not limited by a balance
- Bereavement Leave — 3 days
Employee documents
Added for this industry:
- Child / safeguarding policy declaration
- Volunteer / fellowship agreement
Plus the ones every company has: ID proof, Address proof, PAN card, Aadhaar, Education, Experience / relieving letter, Offer / appointment letter, Bank details / cancelled cheque, Police verification, Certification.
The features that matter most here
- Self-service from the fieldCheck-in, leave and payslips on any phone browser, in English or Hindi.
- Policies acknowledgedPublish the safeguarding policy; each person reads and acknowledges it, and the record is kept.
- Custom fieldsAdd the fields your programmes need — project, grant or district — to every employee record.
- Expense claimsField expenses with receipts, approved and reimbursed.
And the rest of CoreStack People: hiring with e-signed offers, leave and approvals, payroll with PF ECR, ESI, PT and bank files, onboarding and exits — every feature.
Questions people ask
Can we tag staff to a grant or project?
Yes, with a custom field on the employee record. Payroll by grant is not a separate report today.
Do volunteers need logins?
Only if you want them to use it. Plans count users with logins, so volunteers can be kept as records without one.
Is there a discount for non-profits?
Write to us about your organisation and size and we'll tell you what we can do.
CoreStack People · HR & payroll
See it set up for NGOs & non-profits
Tell us your headcount and how you work. We set up your company with this template, import your people from a spreadsheet and show your HR team around.